Faculty & Instructors

Library Services

Library Cards and Borrowing

Faculty and staff who hold active appointments with and are paid by UBC, have full access to UBC Library's print and electronic collections. This is true even if you work at a distance from UBC and cannot come to campus to pick up your research materials in person. In this case, you are eligible for home delivery by means of our InterLibrary Loans Department.

To obtain a UBC Card, which is both your institutional ID and your Library card, you can apply online or in-person at the Carding Office in the UBC Bookstore.

• Note, if you work and/or live local to campus you must pick your UBC Card in person at the Carding Office - even if you applied for it online.
  • If you live at a distance from campus then you are eligible to have your UBC Card mailed to you.

• If you need to obtain a Faculty Authorization Card for research assistants, associates and secretarial staff you will need to apply in person at UBC Library, Borrower Services. Application Form (PDF)for Faculty Authorization Card.
  • Can't come in person? Contact UBC Library Borrower Services for further assistance.
  • Visiting scholar or an emeritus faculty member? Apply in person at Borrower Services for a library card.

Media Booking

To ensure the availability of videos, films or DVDs that you would like to use for classroom presentation on a specific date you will need to make a booking 2 - 3 weeks in advance.

• Click here to access the online booking form: http://mediabooking.library.ubc.ca/login.php
  • Note, Bookings are available for items in Koerner, Education, Woodward, Okanagan, and David Lam Libraries ONLY, and for the BC ELN Media Collection.
  • As long as your media item is available you do not need to pre-book it. In this case you can simply sign it out from the owning branch. Media Booking is only necessary if you wish to guarantee availability on a specific date. For more information about Media Booking services, please see the Guide to Videos, Films and DVDs.

InterLibrary Loans and Document Delivery

You can borrow materials from other institutions if UBC Library does not own or license them by filling out this online form.

• This service is subject to the ILL Appropriate Use Policy for faculty, students and staff.
• If you are working at a distance (within Canada or the US) from any of the UBC campuses choose "Extension Library" as your pickup location.

Use Document Delivery to obtain materials from another UBC campus. Document delivery is not available to transfer materials between branches on the same campus.

• If you find an item in the Library catalogue that is only available at another campus - Click the "Order via Document Delivery" link found in the item record and log-in using your UBC Card barcode and pin number.
• Next choose "loan" and then you will be prompted to select a pickup location.
• If you are distant from all UBC campus locations and reside within Canada or the US then you should contact

Visiting another Institution

You may be able to borrow materials from other institutions that you plan to visit. UBC Library is covered by the Canadian University Reciprocal Borrowing Agreement (CURBA). This agreement provides UBC students, faculty and staff with free borrowing privileges at participating libraries across Canada and at some institutions in the U.S.

• Note, borrowing privileges vary among libraries and occasionally fees for services may be charged. Please contact the library that you'll be visiting to learn about your privileges and any fees.
• For more information see the Library Guide to Reciprocal Borrowing for UBC Students, Faculty and Staff Going to Other Universities.

Course Reserves

UBC Library's course reserves and readings system is online and available by logging into Connect.

• This is true even if you are not conducting your course(s) in Connect.

Navigate to the Connect login screen at http://connect.ubc.ca and sign in with your CWL - all your courses for the next 6 months should appear automatically. Once logged in you will be able to manage a number of previously disparate activities including:

• requesting print and electronic reserves
• displaying location information about print reserves
• providing stable links to online readings and other online formats such as streaming audio or video clips.

If you add your online course readings to the course reserves system in your students will have a single place to go to find links to all their online readings as well as information about print materials on reserve at the Library.

Brief instructions on using the new system are available below and complete, step-by-step instructions with screenshots are available at http://services.library.ubc.ca/borrowing-services/course-reserves/ by clicking the "How to use course reserves in Connect" tab.

Requesting Print Books

At the request of a faculty member, the Library will place required course readings (print books) on short term loans to ensure that students have access to limited materials. Please be advised that it can take up to 14 days for items which the library holds to be placed on short term loan. Also, books not currently held in our collection may take 2 to 3 months to be ordered and processed.

Books may be placed on 2-hour, 1-day, or 3-day loan, as determined by the faculty member making the request. If more than one faculty member requests the same document or book, particularly if there are a limited number of copies, the loan period may be shortened.

To place items (any format) on reserve in Connect

• Login to Connect with your CWL at connect.ubc.ca
• Click on the 'Library' Tab
• In the 'My Course Reserves' section, locate and click on your course
• Further step-by-step instructions are available here.
  • If you require TA’s and/or additional instructors to view/manage Library Course Reserves, please contact: course-support@library.ubc.ca
• For more detailed information about Course Reserve Requests, including the list of course reserves contacts at each branch see Course Reserves

Copyright & You

Print Materials

If you wish to scan or photocopy a substantial part of a copyrighted work, you may only do so if you have permission from the copyright holder or if your copying falls within one of the exceptions set out in the Copyright Act. The University has prepared Copyright Guidelines, Fair Dealing Requirements, and a number of FAQs that outline the exceptions available to you and how they should be applied in particular situations. If you have questions about the information in these resources, please refer to the Copyright Contacts page or send your query directly to ubc-copyright@interchange.ubc.ca.

• Note, you can copy and distribute short excerpts from print materials to your students, provided that you comply with UBC's Fair Dealing Requirements.
• If you want to distribute copies that exceed the copying thresholds in the Fair Dealing Requirements, then UBC Bookstore will obtain copyright clearances (permission from rights holders) for these materials and make them available to your students as a course pack. The Bookstore requires 2 - 3 weeks notice before start of term "RUSH" periods and complete citation information to produce your course pack on time. See the Bookstore's Custom Course Materials page for more information.

Materials on the Web

Resources such as webpages, online documents, digital images, sound & video clips, software, computer files etc are also protected by copyright, so if you want to use them, you have to either fall within one of the Copyright Act’s exceptions or have permission from the copyright owner. For more information about using internet materials for educational purposes, please see UBC's Digital Classroom FAQ 3.8 or email ubc-copyright@interchange.ubc.ca for assistance.

Electronic Materials licensed by UBC Library

The Library licenses many electronic resources from publishers, such as ebooks, ejournals, image databases and streaming media. The license (or contract) determines how that material may be used. If the terms of a licence prohibit uses that would otherwise be permitted by an exception in the Copyright Act, then the terms of the licence apply.

Each license for each resource has a different set of permitted uses. Before sharing one of these resources with your students you will need to ensure that you are permitted to do so in the manner you intend. For example, one journal may permit you to upload an article, book chapter, image, map, media clip etc. into your online course or professional webpage while another may require that you provide your students with a link to the item instead. When in doubt, provide students with a link. See below for information on how to provide students with stable/permanent links to licensed materials.

License Information Database

To avoid violating the University's license agreements, please check the permitted uses for the Library's License Information Database to see the permitted uses granted by each of the Library's content providers, i.e, the publisher or database host that provides the item(s) you wish to share.

• To determine the permitted uses of a specific journal's content:
  • click the "Journals" tab in the search box on the Library Homepage
  • type in the title of the journal you are searching for
  • on the results screen locate the relevant journal
  • click on the "permitted uses" button beside the journal name - this will take you to a full explanation of the permitted uses for that particular journal's content.

• NOTE: Many journals are obtained as part of a large package and thus may not be found in the License Information Database under their individual titles.
  • For further assistance you can contact your Subject Liaison Librarian or E-Journal Help.

Creating Permanent Links to Articles

Most license agreements permit you to provide a Persistent Link (also known as PURLS, Permalinks, Static Links, and/or Stable URLs) that will take your students to the licensed version of the article. You can use the Library's Course Reserve Software via Connect to create persistent links to required readings or you can find and EZproxy them yourself.

• To learn more about using Library course reserves in Connect see our guide to Course Reserves here

• If you'd like to know how to provide persistent links without using course reserves system see the Library Guide to Creating Persistent URLS.

Plagiarism and TurnItIn

"Evidence from UBC and elsewhere suggests that plagiarism is increasing -- complaints from students and professors about the problem are rising. The Internet has made plagiarising easier. For example, there are many places from which to copy or purchase material, and simply cutting and pasting text from Internet sources directly into papers is relatively easy" (Academic Integrity. UBC Office of the Provost and Vice-President Academic).

UBC has clear policies related to issues of academic misconduct and academic freedom. You will find statements and policies relating to plagiarism on the website for the UBC Office of the Provost and Vice-President Academic.

• UBC also subscribes to the TurnItIn service which is a software program that "scans (a) paper and reports on originality (on a scale from 1 to 5). Using a variety of algorithms, the program compares the paper to material on the web and in its databases. (It will detect copying even if a student replaces up to 50% of the words in a paragraph) (TurnItIn at UBC)." You are not required to use TurnItIn with your students but it can be a helpful tool for you.
  • The Turnitin Website offers a variety of free training tools and resources on its Instructor Support Page and its Instructor Training Page

• UBC Library and the Learning Commons have created another useful information portal on the topic of Academic integrity which you can find on the Learning Commons website here: http://learningcommons.ubc.ca/get-study-help/academic-integrity/. Of particular note is the interactive online tutorial that students can work through to learn more about academic integrity, avoiding plagiarism and other forms of academic misconduct.
  

Research & Teaching Support

Subject Librarians

Subject Librarians serve as the primary liaison between the Library and the academic departments on campus. They provide skilled reference assistance, manage the library's collections and provide instructional support to faculty. Subject librarians are also available to work with you to assist in course planning.

• This ensures that the Library is aware of new research and learning priorities.
• Collaborations of this nature also ensure that the Library has the resources your students need to complete their assignments and that you need to pursue your research interests.

Your liaison can also assist you by:

• alerting you to new resources in your discipline
• showing you how to use current awareness tools
• suggesting resources for your research
• purchasing materials relevant to your research. Click here to suggest a book or other materials

Refworks

Refworks is an online citation management database. It allows you to store, organize and share citations with others. Refworks also formats citations in a wide variety of citation styles; creates a bibliography in seconds; and has a very handy footnote add-on called Write-N-Cite. For more information, to create an account and/or to log into UBC's Refworks account see the Library Guide to Refworks

Workshops

The Library and the Chapman Learning Commons offer a variety of workshops on library and research-related topics throughout the year. For example, workshops on using Refworks are frequently offered. Other workshop topics of interest to faculty have included:

• finding and using Statistics Canada data
• incorporating media rich resources in your teaching
• getting published
• using Zotero
• Systematic Review/Literature Search
• use of subject-specific databases like PubMed, Ovid, MEDLINE, PsycInfo and more
• copyright
• current awareness tools

You can consult the complete list of Library and Learning Commons workshops here: http://elred.library.ubc.ca/libs/dashboard/.

cIRcle

cIRcle is UBC's institutional repository "for published and unpublished materials created by the University of British Columbia." The repository provides you with a means to increase exposure to your work - while retaining your moral authority over it - and to ensure that it will be preserved in perpetuity.

• cIRcle welcomes research and teaching materials from faculty and staff as well as exemplary undergraduate research.

• For more information and to create your account see the cIRcle website.

Teaching Support

Your liaison librarian can:

• create discipline-specific research guides that your students can use to find appropriate sources for their research projects.
• collaborate with you to produce course specific and/or assignment specific guides.
  • You can get the process started by contacting your liaison librarian directly or you can fill out a curriculum consult form (Word Doc)
• create online tutorials covering a specific topic that you request.
• deliver in-person or online instruction sessions. In-person instruction can be offered in your classroom or at a library computer lab.

Learner Support

The Library also offers general support and services for students:

• Librarians provide reference assistance to you and your students in person, by phone, via email or online chat.
• The Library offers a variety of workshops for students on topics such as library research skills, bibliographic management software (Refworks, Zotero, Mendeley), and more. You can find a listing of all our workshops at http://elred.library.ubc.ca/libs/
• The Chapman Learning Commons offers a range of learning supports for students, including tutoring, writing support, academic coaching, student toolkits, and a range of workshops on note taking, exam prep, textbook reading, and more.