Access Storage (ASRS/PARC)

Library Storage

Even in a digital age, UBC Library’s physical collections grow and require a long-term strategy for storage, access and preservation. North American research libraries have used high-density storage facilities for many years to address these needs. UBC Library is fortunate to have two such facilities: ASRS and PARC.

In 2005, the Library opened the Automated Storage and Retrieval System (ASRS), its robotic storage facility in the Irving K. Barber Learning Centre. In the following decade, the Library's physical collections continued to grow, and with it our need for space to house them. In 2015 we opened a new storage facility, Library Preservation and Archives (PARC).

Automated Storage and Retrieval System (ASRS)

UBC Library was the first in Canada to use this technology to provide fast, easy and effective storage and retrieval. The system operates in a secure, climate-controlled setting, providing an optimal environment for the preservation of print and other materials. With a capacity of 1.8 million volumes, ASRS STORAGE is located inside the Irving K. Barber Learning Centre, with service points in the Music, Art and Architecture (MAA) Library and Rare Books and Special Collections.

Materials previously kept in the closed storage areas of Main Library as well as materials selected by Library bibliographers and advisory committees are housed in the ASRS. These materials include, but are not limited to:

  • Older and lesser used social science materials
  • Pre-1978 language and literature in Slavic, East European, Italian, Spanish, Portuguese, German, and Asian languages
  • UBC theses
  • Older editions of children’s literature
  • Vinyl LPs
  • Books in Indic languages not taught at UBC
  • Music bound periodicals (a selection)
  • Science & engineering bound periodicals
  • Selected items from various UBC Libraries

Library Preservation and Archives (PARC)

Library Preservation and Archives, aka Library PARC, is a modular storage facility built to accommodate the future growth of collections at UBC Library. Located at UBC Vancouver’s South Campus (in the Research Precinct), PARC provides 2,280 square metres of high-density collection storage and can house about 1.6 million volumes. The facility also houses the University's Records Management Office, a staff work area and a publicly accessible reading room.

Low-circulation items from the Library’s collections will be relocated to Library PARC, freeing up physical space at branches for other uses, including student and research services, study spaces and informal learning areas, multimedia labs, scholarly exchanges and more.

Selection criteria will vary across disciplines, departments and collections, but typically include:

  • Low-use, last-copy monographs, serials, series and unique archival holdings that have projected future low use
  • Texts that may reliably be found completely online (especially journals and indexes where electronic surrogate criteria are applicable)
  • Runs of rarely used serials
  • Physical copies of digitized texts
  • Runs of older serials where there is a last-copy commitment, usually available online

Access ASRS

Access ASRS

  • At this time, with Library locations closed, not everything in the ASRS is available for Request from the ASRS:
    • Requests materials from the ASRS using the Library using the Materials Pick-Up Service via the GET-IT button in the online catalogue.
    • At this time, you can only request items that are available for circulation, not branch use only, through the Materials Pickup Service.
    • Pick up all available requested items from Koerner Library during the library closures.  An email will notify you if the items(s) are available for pick up. You will have 14 days to pick up the item, after which it returns to the ASRS.
    • Until further notice, you cannot request items from Rare Books & Special Collections or University Archives. 
    • Currently the Materials Pick-Up Service is reserved for Faculty, Students, and Staff.

Search

  • Materials held in ASRS STORAGE (IKB) can be found in the Library’s online catalogue.
    • ASRS STORAGE (IKB) These materials can be signed out and renewed.
    • ASRS STORAGE (IKB) (branch use only): These materials are not available for retrieval or consultation at this time.
    • ASRS STORAGE (IKB) Xwi7xwa – These materials can be signed out and renewed.
    • ASRS STORAGE (IKB) Xwi7xwa (branch use only): These materials are not available for retrieval or consultation at this time.

Request

  • If the status of the item is Available, you may place an online request by clicking on the Get It button.

Log in

  • On the next screen, you need to login to the Library Catalogue using either your CWL or UBC/Library barcode and PIN. .

Select

  • One signed on, follow the instructions for the Materials Pick-Up Service.

Pick up

  • You may pick up all available requested items within 7 days from Koerner Library. 
  • You will receive an email informing you that your item is available for pickup. It will remain at Koerner Library for 14 days.

Access PARC

  • ·        Find materials held in PARC in the Library’s online catalogue.
  • ·        All available requests by Faculty, Students, and staff can be picked up at Koerner Library in up to 7 business days and held for 14 days.
  • ·        To obtain material from PARC, use the Materials Pick-Up Service via the GET IT button.
  • ·        Materials requested before 11:00 am and shipped to Koerner Library location are now normally available for pickup within seven business days.
  • ·        Materials shipped to UBC Okanagan are now normally available for pickup within seven business days.
  • ·        You will receive an email with the material is available for pickup.
  • ·        Regretfully, for the foreseeable future, items from PARC are not available for request by community members.
At this time, with Library locations closed, not everything in PARC is available from PARC:
  • PARC (circulating): you may request, sign out, and renew these materials. To request the item(s) use the Materials Pick-Up Service via the GET-IT button in the online catalogue.
  • PARC (branch use only): These materials are not available for retrieval or consultation at this time.
  • XWI7XWA PARC (circulating): you may request, sign out, and renew these materials. To request the item(s) use the Materials Pick-Up Service via the GET-IT button in the online catalogue
  • XWI7XWA PARC (branch use only): These materials are not available for retrieval or consultation at this time.
Searching and Requesting:
  • If the status of the item is Available, you may place an online request by clicking on the Get It button.
Log in
  • On the next screen, you need to login to the Library Catalogue using either your CWL or UBC/Library barcode and PIN. .
Select:
  • One signed on, follow the instructions for the Materials Pick-Up Service.
Pick up
  • You may pick up all available items successfully requested items within 7 days from Koerner Library. 
  • You will receive an email informing you that your item is available for pickup. It will remain at Koerner Library for 14 days.
source: https://wiki.ubc.ca/Library:AccessStorage